Administrative Assistant

Although we currently have no administrative openings, OLFT is always on the lookout for receptionists, office assistants, billers, schedulers, and other administrative assistants.

If you are creative, talented, and eager to work at our practice when a position comes available, please feel free to complete the application and we will contact you when we have openings.

Administrative Assistant Requirements:

  • Two years of reception experience (or equivalent customer-related ability)

  • Prior administrative office management experience

  • Proficient in Microsoft Office, specifically Excel, Word, Publisher, and PowerPoint

  • Knowledge or ability to learn other practice management software; such as SimplePractice, Trello, Gusto, Gmail, Spruce, etc.

  • Excellent oral and written communication skills

  • Excellent customer relationship skills

  • Access to a smartphone with privacy protections

  • Capability to download onto smartphone and utilize office-related apps

Administrative Assistant Functions:

  • Answering, assisting, and directing all incoming telephone calls to appropriate parties in a timely, professional and courteous manner

  • Performing related clerical work such as typing, filing, and sorting mail distribution

  • Using applicable software programs to create or perform business-related tasks

  • Checking insurance eligibility, deductibles, co-insurance, and copays for new patients

  • Scheduling new patients and sending them intake links

  • Reviewing patient files to assure all intake and billing documents are current

  • Providing other administrative support when needed

  • Managing, ordering, or requesting office supplies when needed

  • Performing cleaning/sanitizing of office and workspace to protect self and others

  • Performing other duties as assigned

Compensation & Benefits:

  • Starting Pay - $15-20/hour, depending on education and experience

  • +$1/hour for bilingual status

  • First year - 1 hr sick time earned per 30 hours worked, 24 hours paid sick leave per year after first year

  • PT: unpaid vacation time available, depending on operational need, FT: paid vacation after first year

  • Additional unpaid vacation leave (with Clinical Director approval)

  • Health, Vision, and Dental benefits available after first year for full-time employees

COVID-19 Precautions:

  • Personal protective equipment provided or required

  • Social distancing guidelines in place

  • Sanitizing, disinfecting, or cleaning procedures in place